Meritage Homes Corporation

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Land Development Coordinator

Land Development Coordinator

Job ID 
2017-4581
Location 
US-FL-Orlando

More information about this job

Overview

From the homes we build to the careers we offer, we’re about doing things that actually make a difference in your life and the way you live. Meritage Homes is a thriving company that believes in building beautiful, incredibly innovative and energy-efficient homes people adore.

 

We were the first national top 10 homebuilder to have every home we build be 100% ENERGY STAR® certified. And with more than 100,000 homes built, our focus, since day one, has been to build incredible new homes and communities in prime locations for fantastic prices. But more than anything, we build energy-efficient homes and communities for people who appreciate a home being built the way it can, and should, be built. And for the staff at Meritage Homes that make this all possible, we believe in having the same standards of quality and reward that make for an enjoyable career. 

 

When joining Meritage Homes, you and your career can benefit in a number of ways, including:

  • An entrepreneurial work environment that encourages creativity and innovative ideas from every level
  • A competitive drive to be the best
  • Pride in delivering a quality product that benefits people and the environment, superior service, and exceptional value
  • Top-notch benefits
  • The opportunity to further your career in a growing national organization
  • Team atmosphere where every individual is considered a vital asset

 

 

Responsibilities

Responsibilities

Position Summary:  Administrative support for the Land Department

 

Contracting

  • Set up new vendors for land department, working with accounting to ensure compliance
  • Assist with the Subcontractor/Vendor package
  • Prepare and ensure timely execution for all Land Development Master Agreements, Professional Services Master Agreements, Authorization Agreements, Change Orders and other legal documents  
  • Maintain all contract files, both on the server as well as in hard copy  
  • Enter and maintain all contracts in E1, ensuring at all times that commitment in E1 matches current land development contract amount  
  • Process all Applications for Payment, verifying contract amounts, obtaining required approvals, and submitting to A/P by required monthly deadline  
  • Verify EBIX Insurance requirements
  • Work with A/P on land vendor statements, lien releases, check hold or other vendor payment issues  

Change Order/Contract Amendment Processing

  • Verify with Land Development Manager the omission of item on Plans, Scope of Work, or Contract
  • Receive written Proposal for Change Order;  verify quantities and unit pricing is correct
  • Prepare and obtain proper signatures for approval of Change Order and/ Contract Amendment
  • Coordinate all change forms, including plotting revisions, special options, and architectural revisions
  • Enter CO into system (E1)
  • Approve Invoicing for payment
  •  Review nature and/or cause for Back Charge with Land Development Manager

Invoice, Pay Application

  • Review Budgets and Schedules for all Projects;  instruct all Subcontractors/Vendors Invoices & Applications for Payments must be received by the Fifth (5th) of each Month for Payments to be made by the Twenty-fifth (25th) of each Month
  • Review all Invoices, Change Orders, Pay Applications, confirm all 20 Pre-Lien notices, apply proper Coding and route for sign-off
  • Assign correct Coding of item

Maintain All Subcontractor Files

  • File management, including but not limited to: Signed Contract Docs, EBIX Compliance Verification, RFP, Bids, Bid Spread, Award Letter, Site Specific Material, Pay Applications, Change Orders, Back Charges
  • Project Correspondence, including but not limited to Subcontractor correspondence (email included), Meritage correspondence, Jurisdictional correspondence, Engineer/Landscape Architect/Consultant correspondence
  • Progress schedules, Weekly meeting notes
  • Maintain subcontractor list for all projects.

Qualifications

Qualifications

Education: Minimum High School Diploma, or equivalent is required

 

Experience:  Minimum of five years of experience in an office support position prefer a construction background and experience/knowledge in the homebuilding industry


Technical Skills:  Good computer skills with expertise in Microsoft Office applications, including Outlook, Word, Excel, and Proficiency in JD Edwards or E1


Interpersonal Skills: Good Oral/Written Communication and Interpersonal Skills, ability to communicate effectively in a professional manner. Ability to gather information and generate documents with accuracy. Daily interactions with Government Agencies, Trade Partners, construction personnel, Sales, Design Center, and employees at all levels of the organization. Ability to handle the stress of dealing with various agencies, trades, and react favorably to resolve issues in a positive manner Team Player; and demonstrated ability to work within cross-functional teams

        
Judgment: Must exercise sound judgment Strong attention to detail to ensure accurate results in every aspect of the job Self-starter who takes initiative; must understand both vague and implicit instructions and perform duties under general direction


Mental Abilities: Analytical; with the ability to give, receive, analyze information, and interpret complex issues in order to determine the root problem and make effective decisions to bring the issue to a successful conclusion Highly organized and flexible; with the ability to prioritize multiple

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