Meritage Homes Corporation

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Office Manager/Administrative Assistant

Office Manager/Administrative Assistant

Job ID 
2017-4638
Location 
US-CO-Centennial

More information about this job

Overview

From the homes we build to the careers we offer, we’re about doing things that actually make a difference in your life and the way you live. Meritage Homes is a thriving company that believes in building beautiful, incredibly innovative and energy-efficient homes people adore.

 

We were the first national top 10 homebuilder to have every home we build be 100% ENERGY STAR® certified. And with more than 100,000 homes built, our focus, since day one, has been to build incredible new homes and communities in prime locations for fantastic prices. But more than anything, we build energy-efficient homes and communities for people who appreciate a home being built the way it can, and should, be built. And for the staff at Meritage Homes that make this all possible, we believe in having the same standards of quality and reward that make for an enjoyable career. 

 

When joining Meritage Homes, you and your career can benefit in a number of ways, including:

  • An entrepreneurial work environment that encourages creativity and innovative ideas from every level
  • A competitive drive to be the best
  • Pride in delivering a quality product that benefits people and the environment, superior service, and exceptional value
  • Top-notch benefits
  • The opportunity to further your career in a growing national organization
  • Team atmosphere where every individual is considered a vital asset

 

 

Responsibilities

We are seeking an Administrative Services Manager for our Denver Division.  In this unique role, you will handle a variety of responsibility including Admin Support, Office Management, and Human Resources.  

 

Administrative / Executive: 

  • Provide administrative support for the Division President, includes managing calendars,  creating and submitting expense reports
  • Coordinate arrangements for division meetings, luncheons, transportation, and/or events
    • Proactively anticipate and react to required materials for meetings, priority issues, scheduling changes
    • Prepare presentations and documents handouts
  • Answer phones, maintain conference room calendars
  • Process and code invoices, set up new vendors and manage vendor accounts
  • Perform as the building manager liaison – submitting work orders for office
  • Make travel arrangements for new sales associates  to attend sales training classes in Scottsdale
  • Maintain division organization charts and updates as directed
  • Assist corporate legal on obtaining documents needed for division legal matters
  • Sort mail and order business cards for all employees
  • Plan quarterly meetings, holiday party, etc.
  • Order supplies: general office and kitchen supplies as well as Sales office start up office supplies
  • Ensure compliance with all established HR processes and timelines
  • Serve as point person for Wellness Program and other Benefit initiatives as needed

Human Resource Coordination: Effectively perform a variety of HR responsibilities.

  • New Hires:  Obtain new position details from manager; Work with Corporate HR to establish or revise position specifics
    • Create requisitions in coordination with Regional VP of HR, validating information with hiring manager
    • Initiate background check and drug screening  
    • Provide new hire paperwork for completion
    • Process IT access forms and order equipment and office supplies
    • Prepare workstation and computer set up
    • Conduct new hire orientation including new hire paperwork, submitting I-9 on first day 
    • Assist with maintaining talent analysis documents and employee files
  • Assist with performance management actions: terminations, exit interviews, asset returns, employee change notice forms
  • File worker comp claims, follow up with employees and complete required reporting; Assist with field safety program

Qualifications

  • College degree preferred.
  • 3-5 years of general office and admin experience; HR experience preferred.
  • Proficiency with Microsoft Office tools: Word, PowerPoint, Excel, Outlook, and Visio.
  • Strong experience developing processes/procedures and process flow documents.
  • Exemplary written and verbal communication skills.
  • Superior organization and project management skills.
  • Positive, can-do attitude with the willingness to drive projects independently.
  • Ability to maintain confidential and proprietary information and data.
  • Ability to work independently, think critically, and exercise delegated decision making.
  • Proactive – anticipates needs and takes action.
  • Flexible – able to excel in a fast paced environment with changing priorities.

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